Motor Carrier Forms

Announcements Top ↑

New Online Services

File and pay your Nevada IFTA tax return online! If you do not have an online IFTA account, contact MCTLC@dmv.nv.gov and we’ll sign you up.

We are also allowing limited access to our new Online IRP Registration System. Contact MCTLC@DMV.NV.GOV to see if you qualify. We will offer full access in the near future.

USDOT Number Changes

Pursuant to NRS 482.2912, all motor carriers must notify the department within 10 days when the USDOT number for the Motor Carrier Responsible for Safety (MCRS) has changed.  Complete the form below and send via email to mctlc@dmv.nv.gov or mail to the address on the form. If you are reporting IFTA under this USDOT, please include a copy of your lease or business agreement. 

Motor Carrier Responsible for Safety Update Request

USDOT Numbers required on all Intrastate Commercial Vehicles rated over 26,000 pounds

Complete FMCSA Application Process:

• Don't have a USDOT Number or Authority? Apply Online via the Unified Registration System
• Already have a USDOT Number or Authority? Apply via FMCSA's legacy systems
• Insurance Requirements

Permanent Trailer Plates

Nevada offers a permanent plate and registration for full and semi-trailers that are part of a fleet and registered through the Motor Carrier Division. The total fees for a permanent plate and registration are $115. The permanent registration is valid for as long as the company or person owns the trailer.

Qualifications to obtain a permanent trailer registration:

• Permanent trailer plates will only be issued through the Motor Carrier Division.
• The trailer must be either a full or semitrailer.
• The trailer must be used for commercial purposes.
• The registered owner of the trailer must have a Federal Employee Identification Number.
• The trailer must be titled and registered in the business name.
• Full trailers must be pulled by a drawbar rather than a fifth wheel coupling or ball and hitch.

Existing plates can be switched. Contact us for details.

Farmers and Ranchers

The Department now issues “FARM” plates to certain farm equipment and implements of husbandry. Please see the application and instructions below in order for the Department to process your request.

• Application For Farm Tractor/Self Propelled Implement Of Husbandry License Plate And Decal and Schedule B (MC 101 & MC 003)

Temporary Trip Permit Requirements

Out of state commercial vehicles with a Combined Gross Vehicle Weight Rating of 10,001 pounds or more are required to get a temporary registration permit. All carriers are now required to get permits before entering Nevada.

• Permits - a list of vendors and general information.
• Tip Sheet - single page Q&A

Out of state commercial vehicles 10,000 pounds and under used in business in Nevada are required to obtain a Non-Resident Business Permit within 10 days of commencing operations. See Movement Permits.

Oversize and Overweight Permits

The Nevada Department of Transportation is your best source for current information and the latest route restrictions on your over-sized and overweight vehicle permits. See NDOT Permit Conditions and Restrictions.

Dyed Fuel Reminder

Using dyed fuel in a highway vehicle is strictly illegal! See the IRS Brochure.

Potential Fuel Tax Evasion Report

Do your part to make sure everyone pays their fair share. Report potential fuel tax evasion online or by calling the Motor Carrier Audit Team at (775) 684-4634.

UCR Registration

If you operate any truck or bus in interstate commerce, you must register with the federal Unified Carrier Registration (UCR) program. Nevada is a non-participating state and does not offer this service. However, Nevada-based carriers must comply with UCR. You must register with a participating state. Online registration is available at ucr.gov or see UCR Contacts.

SilverFlume

SilverFlume - www.nvsilverflume.gov - is a valuable tool to start and expand businesses, guiding you through State Business Licensing, Workers’ Compensation, Taxation and much more.

The New Business Checklist can provide you a quick summary of which licenses you’ll need, estimated cost, and time to obtain licensing.

User Renewal Information and Forms Top ↑

• Motor Carrier Online User Access Request (MC 106)
• USDOT Number Notice (MC 018)
• Heavy Vehicle Use Tax Notice (MC 022)
• Overweight Permit Fee Calculator
• Average Per Vehicle Distance – 2021 (MC 004) - Legal Size
• Average Per Vehicle Distance - 2020 (MC 004) - Legal Size
• Credential Return Receipt (MC 021)
• IRP Registration Certification (MC 040)
• Account Information Verification (MC 374)
• Registrant-Taxpayer Responsibilities (MC 076)
• Power of Attorney (MC 078)
• IRS Heavy Vehicle Use Tax (Form 2290)  |  Use e-file. Visit the IRS Trucking Tax Center
• Farmer/Rancher Affidavit (VP 159)
• Payment Authorization Form (ADM 205)

User Licensing Top ↑

Daily Use

• Trip Fuel and Distance Record (MC 096)
  For drivers to log fuel purchases and distances traveled.
  For guidance on GPS recordkeeping, see the IFTA Procedures Manual Section P540.200.
• Credential Return Receipt (MC 021)
  To surrender IRP and IFTA documents for cancellation.
• Lost Stolen or Mutilated License Plate Affidavit (VP 202)
• Carrier Change of Address Application (MC 032)
• Payment Authorization Form (ADM 205)
  Authorizes DMV to charge your credit or debit card for license or registration fees.
• Power of Attorney (MC 078)
  Authorizes others to act on the registrant's behalf.
• Motor Carrier Responsible for Safety Update Request
  Report a change in USDOT number

Overlength/Overweight

With the passage of AB 320, beginning January 1, 2020 Nevada will increase the maximum gross weight for registration from 80,000 pounds (lbs.) to 129,000 lbs., eliminating the need for a separate overweight/over length permit for reducible loads. A separate longer combination permit is still required for a reducible load that is less than 80,001 lbs. but exceeds 70 feet in length. This permit will still cost $11.00 per permit and is transferable between vehicles.

As long as the declared weight at the time the vehicle is registered or renewed for calendar year 2020 is in excess of 80,000 lbs., such vehicle is “deemed permitted” to operate at any legal reducible combination within the registered weight class. Each vehicle being operated in excess of 80,000 lbs. must be registered at the maximum weight (up to 129,000 lbs.) the vehicle will be operated at in Nevada.

Nevada will no longer be allowing mid-year weight decreases. You may increase the weight throughout the registration year but only decrease the weight on your renewal packet. See the AB 320 Notice for more information.

• Overweight Permit Fee Calculator
  Fees by weight and number of months needed.
• Public Weighmasters
  A list of approved weighmasters in Nevada.
• Overlength/Overweight Permit Replacement Form (MC 087)
  To replace lost or stolen OWL permits.
• Longer Combination Vehicle (LCV) Permit Request Form (MC 098)
  For reducible loads in excess of 70 feet.

Registration and Taxes

• 2020 Governmental Services Tax and Weight Fees for Nevada-Based Vehicles
• Farmer/Rancher Affidavit (VP 159)
  Used to adjust registration fees on large farm vehicles.
• IRS Heavy Vehicle Use Tax (Form 2290)
  This is required if your Gross Combined Vehicle Weight Rating as registered with the DMV is 55,000 lbs. or over.
  Form 2290 is renewed every year on July 1st. Visit the IRS Trucking Tax Center for e-file.

Applications Top ↑

International Registration Plan (IRP)

Use these forms for all IRP registrations, IFTA permits and non-apportioned registrations.
New carriers must register with the Federal Motor Carrier Safety Administration. See FMCSA Registration and the IRP and IFTA manuals.

• IRP/Apportioned Vehicle Registration Manual (MC 050)
• IFTA Manual (MC 051)
• Registration Application Checklist (MC 090)
• Instructions for Completing Applications (MC 031)
• Licensing Application - Schedule A (MC 011) - Legal Size
• Vehicle Application - Schedule B (MC 003) - Legal Size
• Mileage and Weight Application  - Schedule C (MC 006) - Legal Size
• Average Per Vehicle Distance – 2021 (MC 004) - Legal Size
• Average Per Vehicle Distance - 2021 (MC 004) - Legal Size
• IRP Member Jurisdiction Information (MC 005)
• IRP Registration Certification (MC 040)
  Certifies locations. Must be completed with initial registration and renewal.
• Supplemental Governmental Services Tax Affidavit (MC 010)
  To declare areas of operation for specific vehicles.
• Motor Carrier Online User Access Request (MC 106)
  For electronic registration renewal.
• Registrant/Taxpayer Responsibilities (MC 076)
  Certifies that taxpayer is aware of various requirements.
• Intrastate Commerce Authority Application (MC 208)
  For those who will be transporting property within the State of Nevada only.
• Surety Bond to Secure Performance under NRS Chapters 360A, 365, 366, 482, 590 & 706 (MC 035)
• Application For Farm Tractor/Self Propelled Implement Of Husbandry License Plate And Decal and Schedule B (MC 101 & MC 003)

User Tax Return/Refunds Top ↑

Tax Rates, Conversion Rates and all other International Fuel Tax Agreement (IFTA) information is available from the International Fuel Tax Association: iftach.org

We want your feedback! Contact Motor Carrier and tell us how to improve our services. Click on a link below.

• Comments/Guestbook
• Staff Phone Numbers and Email

General Information

• IFTA Manual (MC 051)
• Replacement IFTA License/Decal Form (MC 097)
• Taxpayer's Bill of Rights for Taxes on Fuels (MC 034)
• Nevada IFTA Recordkeeping Requirements and Checklist
  A summary of Nevada laws and IFTA requirements on record keeping.

IFTA Tax Returns

• Nevada IFTA Online Tax Return
  If you do not have an online IFTA account, contact MCTLC@dmv.nv.gov.
• Fuel Tax Rates from iftach.org
• Nevada IFTA Tax Return (MC 366 & MC 366a)
  For filing quarterly Fuel Tax returns.  Includes the Return, Schedule 1 and instructions.
  
• Idaho Tribal Fuel Purchases  |  Worksheet (MC 019)  |  Information and Notice (MC 019a)
  Certain Idaho fuel stations do not charge state tax at the pump.
• Trip Fuel and Distance Record (MC 096)
  For drivers to log fuel purchases and distances traveled.
• Request for Waiver of Interest (MC 377)  |  Criteria for Waiver of Interest (MC 378)
  For interest on special fuel tax accounts.

Fuel Refunds

• Exempt Fuel Analysis Worksheet (MC 045d)
  Microsoft Excel spreadsheet and instructions for calculating exemptions.
• Special Fuel Tax Refund Request  |  Form (MC 045d)  |  Instructions (MC 045di)
  To obtain refunds on fuel used by government and in off-road equipment, power take offs, etc.
  Note: You must request this refund using this form and not on an IFTA tax return. See the Notice.
• Reimbursement Request for Special Fuel Purchased in an Indexed County (MC 413)

HazMat & Amber Light Permits Top ↑

• Hazardous Materials - hazmatalliance.org
• Amber Light Permits - Nevada Highway Patrol, (775) 684-4622
  Overdimensional Permits are issued by the Nevada Department of Transportation, (800) 552-2127.

Commercial Driver License Top ↑

See Commercial Licensing.